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Table of Contents
1. Introduction
2. Ongoing Administrative Responsibilities
3. Registration Responsibilities
4. Pre-Season Organizational Responsibilities
5. Practice Day Responsibilities
6. Pre-Game Responsibilities
- Sample eVite
7. Game Day Responsibilities
-
Pre-game Welcome Speech
8. After-The-Whistle-Blows Responsibilities
9. When-You-Get-Home-After-The-Game Responsibilities
10. Tournament Responsibilities
11. During-the-Season
Responsibilities
- Transfer On Between SAYSO Teams
- Transfer On Between Clubs
- Transfer Off Between Clubs
- Releasing (Dropping,
Removing, etc.) a Player |
1.
Introduction
- The Team Manager is not an AYSO "Team Parent".
- Responsibilities of the Team Manager far exceed bringing
oranges for half-time.
- Team managers are essential to the working of the team.
- The Coach coaches; the Manager manages the team (which, includes the
coach!).
- The activities of the Team Manager (those completed and those not
completed) directly determine and affect the quality of the experience that
the children have.
- The sky is the limit. You can be as busy as you want.
- The division of responsibilities between coach and manager
varies from team to team. It's not important WHO meets these
responsibilities, but the responsibilities must be met.
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2. Ongoing
Administrative Responsibilities
- Keep an “ear” to the ground (regarding players, parents,
coaches, and referees).
- Find people for all of the volunteer positions.
- Maintain or feed information to web
calendar/schedule on the Announcements page of SAYSO's website.
- Help SAYSO maintain accurate roster information when
families check phone numbers, emails, or addresses.
- Arrange for publicity, photographs, and news releases.
- Arrange awards, excursions, and team parties.
- Assist administratively during tryouts and registration
meetings.
- Administer team-related fundraising activities.
- Remind the team’s field marking crew when it is their time
to mark the field.
- (Rarely - If requested) Attend monthly coaches’ meetings.
- (Rarely - If requested) Represent (vote on behalf of) the
team at league and CYSA meetings.
- (Rarely – If requested) Attend city fields meetings.
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| 3.
Registration Responsibilities
- Assist SAYSO with walk-in registration.
- Interact via phone and email with SAYSO Registrar.
- Collect registration materials.
- Collect missing paperwork and unpaid registration fees.
- Shuttle back and forth between SAYSO Registrar and families.
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4.
Pre-Season Organizational Responsibilities
[Please review the entirety of this
panel, as additional responsibilities continue after the yellow boxes of
instructions.]
- Meet with the coach
to determine the "split" or responsibilities.
- Obtain a login name
and password for the Redwood League, Abronzino, and spring websites.
- Obtain a login name and password for the US Club Soccer website.
- Obtain a login name and password for the NorCal Premier League
website.
- Register your team online in the appropriate league. (See two
boxes below.)
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How to Register
Your Team in the District 2 CYSA Redwood, DelGado, Abronzino, or Spring League
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Go to the website for the league in which you want to
register your team:
Distrct 2 Spring League:
http://cysa.eapps.com/cysa/D2SL07.nsf/Main
Put "D2" in
the
Name and Location of or Directions to
Home Field(s) text box.
Redwood League (Fall):
http://redwoodsoccer.org/cysa/rwl.nsf/main
Redwood/Foothill Spring League (Spring):
Register as for District 2 Spring League and add a comment that you
want to play in the Redwood League Spring League. Put
"Redwood/Foothill" in the
Name and
Location of or Directions to Home Field(s)
text box.
Abronzino League:
http://cysa.eapps.com/cysa/abz98.nsf/Main (This option is not
available in the spring.)
DelGado League:
http://www.cysadistrict2.org/c3pl/index.htm (This option is not
available in the spring.)
NorCal Premier League: This is not a CYSA
league, and the registration process is different than described here.
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Click on the white “Register Now” box on the left side
of the page.
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You will be asked if you have a User Name and password.
If you already have one (from the previous season), answer Yes
and enter your information. Otherwise, answer No, in
which case, you will be asked to create a user name and password.
Create your user name from your first and last name. Put a space
between your first and last names and then add /CYSAD2 without
any space between the last letter of your last name and the slash.
(For example, Jim Smith/CYSAD2.) Select a password that you will remember.
For consistency, we recommend the your team's year, gender, and color
(e.g., 97BW for '97 boys white' or 96GG for '96 girls
green').
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Immediately, before you forget,
send your user name and password to the SAYSO office.
Click here to send that email. Otherwise, without doing this, no
one in the entire world except you will be able to change the
information, enter scores and game results, or update the online
schedule. The SAYSO office needs to have those abilities, as well.
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Once you have your User Name and password, go back to
the “Register Now” box and repeat. This will take you to the Team
Registration Form.
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Enter your Team Name. Always begin with 'SAYSO
Gryphons', the Year,
Gender, and color (e.g., SAYSO Gryphons 97B White). Independent
Flames teams are similar (e.g., SAYSO Flames 97B Green).
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Your home league is “Redwood Jr.”
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Fill in your player’s names and other information.
Since you can go back and edit this registration form anytime before
the registration deadline, you can enter “Player 1”, “Player 2”, and
dummy information for birthdates and USYSA ID numbers.
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Use the Team Background box to describe your team and
request the “flight” you would like to play in if there is more than
one flight. For example, there may be “A” and “B” flights for class-1
and class-3 teams. Or, there may be a northern flight and a southern
flight. At this time, even the league doesn’t know how many teams and
what types of flights it is going to have, so you have to provide
information such as, “This is a new team, and all players are coming
straight out of AYSO. We have 4 players playing up in age. If there
are ‘A’ and ‘B’ flights, we request the ‘B’ flight. If there are
‘north’ and ‘south’ flights, we request the north flight.”
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Enter the number of players on your team that did not
play in a CYSA league during the last fall. If you don’t know the
exact number, just enter an estimate. You will be able to update this
field when you return with more player information.
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Agree to the terms and then click the Submit Button.
You will see an acknowledgement that your team is now registered
online. It will give you the option to print your registration
information. Print out the page of registration information for each
session. When you have accumulated and entered all of the information
for all other your players, send the page to “SAYSO Registrar”, 1250
Fifth Avenue, Belmont, CA 94002.
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Once SAYSO receives your registration form, SAYSO will
write a check and submit everything to the league.
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How to Register
Players on the US Club Soccer (USCS) Website
[Note that you must first do THIS process before you can
register your team in the NorCal Premier League, process below.]
- 1) Each
coach/manager playing in a USCS league (e.g., NorCal Premier) must
already have a logon name [i.e., your email address] and password for the USCS website at
http://www.usclubsoccer.org/. If you do not, request one from the SAYSO
office at
office@sayso.org. Only the SAYSO office can set you up to enter
information on the USCS website, but you have to let the office know
that you want to.
- 2) For US Club
Soccer leagues, SAYSO's "Red" teams are renamed "Ruby"; the "White"
teams are renamed "Diamond". The coach/team
manager logs onto the USCS website at
http://www.usclubsoccer.org/. Once on the USCS site, go to "Player
Management" at the top menu bar You will see the teams that you are
authorized to add players to. Click on the link "Open Players" listed
under the yellow highlighted line. (If the player is listed in that
group of open players, do not add the player again. Rather, click on
"details" for that player. When the player's information comes up,
click on the pull down menu for "Team Name" at the top of the "update
player" information.) If you do not see your player on the open player
list - the normal situation, click on "go back to teams." Click on
"View" at the end of the line for the team that you want to add a
player to. Enters the biographical
information (name, address, birthdate, etc.) for the new player(s) for their team.
Emails are not required. "Uniform" means jersey number, not jersey
color. In some cases (defined predominantly on the person's ability to
do so) the coach/team manager may also upload the birth certificate
onto the USCS website. Otherwise, the SAYSO office will do so. After
you have entered all the new players that you want, go back to the top
tool bar and click on "Player Management" to verify that all the
players on your team are listed.
- 3) Via email, the
coach/team manager requests
office@sayso.org to pay for and request the passes.
- 4) The SAYSO office
will upload the birth certificates onto the USCS website as needed.
- 5) Office verifies
that SAYSO has the USCS membership/registration forms on file for the
players.
- 6) Office logs
onto the USCS website, pays for the new players with the SAYSO credit
card, and requests the passes be emailed to the SAYSO office.
- 7) USCS emails the
player passes in pdf format to the SAYSO office.
- 8) The SAYSO office edits
the pdf document to incorporate the players' pictures.
- 9) Office prints
out and laminates the player passes. Alternatively, The SAYSO office emails the pdf passes to the coach/manager for them to print out and laminate.
- 10) The office
arranges pick-up, delivery, or mailing of the player passes.
- 11) Once you have
passes for all players (and, the USCS website lists them as current
players with passes valid through the end of the season), you can then
print your roster for a tournament. If some players aren't coming
and you don't want them on your roster, just go back to "Player
Management" and change the team designation for those players from
your team to "Open Player." If you have a guest player from another
SAYSO team for just one tournament, change the player team designation
from "Open" to your team. After the tournament, be sure to release the
player back to the "Open Player" designation so that the other SAYSO
coach can put the player back on his/her team.
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How to Register
Your Team in the NorCal Premier League or NorCal Cup
[Note that while you register your team in a league or
tournament on the NorCal Premier League website, you do not maintain
your team roster on that website. See the box "How to Register Players
on the US Club Soccer Website" above.]
(SAYSO is USCS Club #14, if
you need that information.)
- Start off knowing
your USCS team number. Here are some of SAYSO's team numbers. You can
find your USCS team number by logging onto the US Club Soccer website
at http://www.usclubsoccer.org
94G Gryphons Ruby -
9699
95G Gryphons Ruby - 9881
95B Gryphons Ruby - 9944
96B Gryphons Ruby - 12796
96G Gryphons Ruby - 12833
97B Gryphons Ruby - 13447 |
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Go to the
NorCal Premier League website at
http://www.norcalpremier.com/
[This website is experiencing rapid development, and the procedure for
registering for leagues and tournaments may be changing. If these
instructions do not seem to apply, please let the SAYSO office know so
that we can update the Team Manager's Handbook.
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Under "Spring League", click on
"Registration".
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Enter your user name and password.
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How to get a
user name and password if you don't have one
It's a convoluted process. Start by pretending that you already
have a username and password (i.e., make them up on the spot).
Press "Submit". Your user name and password won't be found. Press
"Add a New Team". Erase your logon name in the "Team Name" space.
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Complete the team Name (e.g., "94G
Gryphons Ruby"), Club Name ("San Andreas Youth Soccer Organization"),
City ("Belmont"), US Club Team Number (e.g., "XXXX"), Age group,
gender, level, league record, tournament record, home field, team
address, other comments, and your team adult staff.
-
Press "Update". (At any time, you
can press "Update". Then, you can come back later to submit
information that you didn't have previously.)
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- Hand out uniforms
and other equipment to the team.
- Make up a team roster and give or email it to the parents. (Use
the information provided by the SAYSO registrar.)
Preparing a Team Roster
To convert the SAYSO
Registrar's Excel document containing your team information to the
Word document, "Team Roster"
1) Save the Excel file.
2) Copy it and paste the file onto sheet 2 of the Excel file (click
on sheet 2 on the bottom of the excel sheet).
3) Delete the email columns for dad and mom and player's last name.
4) Make sure the Excel sheet 2 columns are in the following format:
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# |
Player |
Mom |
Dad |
Home # |
Mom's Cell |
Dad’s Cell |
5) Highlight and copy the compiled
sheet 2.
6) Open the Team Roster Word document.
7) Paste the copied Excel cells into the Word document roster.
8) Attach the roster and send out the following email to the parents
on your team:
Dear SAYSO
Families,
Attached is the current team roster for the 92G Gryphons Red Fall 2005
team. Please confirm by return email that your player's information
is correct as listed. If any information is missing, please let me
know what that information is as well.
We will be working on the home game schedules this week. As soon as
our opponents confirm that the times will work for their team, we will
send out an Evite for the games. As our away schedule is confirmed,
we will also advise you of those details.
The team calendar on the SAYSO website shows all practices, games,
scrimmages, tournaments, jamborees, and other team related events. Go
to
www.sayso.org
and click on "Schedules" on the left hand side of the page. Then,
click on our team to see our team calendar. This calendar will change
as frequently as we receive new game information.
You will see on the team calendar that there is a Back to Soccer Night
meeting. We hope you will all be able to attend. An Evite will be
coming with those details.
We are looking forward to a great fall season with a team of wonderful
players!
(Your name), Team Manager
SAYSO (team name) |
- Make up game-card stickers (affectionately known as "stickies").
Here is the Word template.
These are easiest to use if they are printed out on full sheets of
adhesive-back paper (e.g., Avery/Dennison 5265 or 8165), but they can also
be printed on plain paper and affixed to the game card with a glue stick or
clear tape. If you can find it, Avery/Dennison 5164 or 8164 is a 6-up label
format that would save you having to cut the label sheets into 6 pieces.)
- Arrange for snacks to be brought to all games (i.e., maintain
the snack schedule).
- Arrange ice for each game.
- Arrange for the flag to be brought to every game.
- Prepare, maintain, and restock “Team Managers” bag.
- Make up a wallet-sized card (laminated) that can be given out to all
parents and brought to games listing player roster, player numbers, and
names of both parents.
Click here.
- (If wanted) Prepare the One-Parent-at-Each-Practice schedule.
- Contact the school at which your team is practicing and find out
when Back-to-School night is being held. Cancel or transfer the practice for
that day accordingly.
Once the game schedules have been
published by the league:
- Put the schedule in your Team Manager binder.
Once SAYSO has notified you of the times
and places of your home games:
- Publish your team's home game schedule on the league
website.
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5.
Practice Day Responsibilities (in lieu of a One-Parent-at-Each-Practice
program)
- Reinforce safety and health rules.
- Sit with ill or injured players.
- (If there is no one else) Travel with injured players.
- Stay with stranded players.
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6.
Pre-Game Responsibilities
- Start by downloading and customizing your team's
Season Game Scheduling Worksheet.
- Contact the opponent's coach or manager....
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Obtaining
Opposing Team
Information
1) Go to the main website for the Redwood League:
http://www.redwoodsoccer.org/cysa/rwl.nsf
2) Click on "Teams/Scores".
3) Click on one of the teams.
4) Scroll down to where it says "send an email to coach" and/or to
team manager and click on that link. (You need to look at the info at
the top to see if the main contact is the coach or the team
manager. You only need to correspond to the main contact, although, if
you don't hear back from the main contact promptly, go ahead and email
the alternate.)
5) Cut and paste the email addresses that come up into your own
address book. Identify somehow in your address book the name of the
team so that if they send an email to you (and forget to identify
their team), you know who they are). You may also want to put in your
address book or on an excel sheet their team colors, home field. Just
depends how you want to keep track of all the info. An excel sheet
works well. It's a lot of work initially, but then all the info is in
one place and you will use it again in future seasons since
you'll be playing these same teams over and over.
Also on this page are their phone numbers, team colors, directions to
their fields, and when they have you scheduled to play them at their
field (if they have entered that information). |
| [SAYSO
Website] [Links] [Portal] [Redwood League (under California Youth
Soccer Association – North; District 2] OR [Abronzino League] [Teams]
[click on appropriate age group] |
.... and arrange time and location for the game.
Scheduling
the games for your team
1) Go to
www.sayso.org
2) Click on the blue box on the left hand side of the home page,
"Schedules."
3) Scroll down to just below the list of teams and click on "Referee
Assignments, from the SARA website." (SARA stands for San Andreas
Referee Association. The email address is
www.info@sayso.org)
4) Look under column "By Team."
5) Copy and paste your team schedule into a Word document or Excel
file
6) Either wait for your coaches to go to the website independently
or send your newly made Word document/Excel file to them requesting
that they confirm that the dates and times are ok. Make a notation on
your document of any changes and let "SARA" know immediately so that
we can offer you alternate field times.
7) After your coach confirms that the home game times are ok, update
the league team page by doing the following:
a) Go to the league home page (either
http://www.redwoodsoccer.org/cysa/rwl.nsf for the U9 and Class 3
teams or, for the Class 1 teams,
http://cysa.eapps.com/cysa/abz98.nsf/Main).
b) Click on "Teams" on the left hand side of the page
c) Click on your team.
d) Click on "Edit" at the top of your team page. (You will not
be able to edit any information unless you have already obtained a
password. Click on "Feedback" on the left to obtain a password.)
e) Scroll down the page and enter the date, time, opponent, and
field for just your home games. At this time update any other
information on your team page (cut and paste the directions to our
home field given below, add the note about the porta potty, make sure
your team uniform colors are listed, confirm that you are checked as
the team contact, and check that your email and cell numbers are
current).
8) Send the following email to each of your opponents. If you have
not compiled all their email addresses previously, you will need to
click on each team in your flight and send the email to them that
way.
Subject: (your team name) home games are posted
Dear (name/team of opponent)
We have been scheduled to play your 92G Slugs on September 11 at 3:00
on our home field, Central Elementary School, Belmont. Please confirm
at your earliest convenience so that we can schedule the referees.
Directions to the field are as follows
(you will need to choose which field
directions to include in your email based on your team age--Ralston is
only used for U11 and older. Delete the other set of directions and
then copy the revised email to send to all teams):
(delete these
directions if U11 or older)
Central Elementary School, Belmont
525 Middle Road, Belmont, CA 94002
From 101: Take the Ralston-Marine (previously, Marine World) Parkway
exit. Go west on Ralston. After passing under the underpass, turn
right onto El Camino. Quickly get into the left lane. At the first
signal, turn left (west) onto Middle Road. The Central School entrance
is on the right at the first stop sign.
From 280:
Take
Highway 92 exit towards San Mateo/Hayward. Exit Highway 92 at Ralston
Avenue - the very first exit, and which comes up quickly after 280. At
the signal (T intersection), turn left onto Ralston Avenue. Stay on
Ralston Avenue. Go down the "big hill." Go straight across Alameda de
las Pulgas. Continue on Ralston down to El Camino Real. Turn left onto
El Camino Real. Quickly get into the left lane. At the first signal,
turn left (west) onto Middle Road. The Central School entrance is on
the right at the first stop sign.
(delete these directions if U10 or younger)
Ralston
Middle School, Belmont
2675 Ralston Avenue Belmont, CA 94002
From 101: Take the Ralston/Marine (previously Marine
World) Parkway exit. Go west on Ralston. Cross over El Camino. Cross
Alameda and continue all the way up the hill. Ralston School is just
after you level out at the top, on your left.
From 280: Exit 280 onto 92 towards San Mateo. Immediately take the
Ralston Avenue Exit. At the signal, turn left onto Ralston. Ralston
Middle School is a couple blocks on the right.
To hear if there
are any changes to the schedule on the game day, please call
650-593-5161 and press 5.
There are porta potties on site.
We look forward to a safe and fun game!
Your name
Your complete team name
When the opponents
confirm their game with you:
1) Check off the column "confirmed by other team" on your Word or
Excel document.
2) Send an email to "SARA" (www.info@sayso.org)
saying:
The home game between the (your team name) and
(your opponent) has been confirmed for (date, time, field). |
| |
- Notify SAYSO’s Fields and Referee Coordinator of arranged
games. (Send an email to: info@sayso.org.)
- Verify that we have directions to the field. Look
here.
- Enter or update the game information that is maintained on
the Redwood League (or, Abronzino League) website for our team.
1) Go to your RWL
team page and click on "edit".
2) Enter all your home games that you just highlighted. You don't
have times yet, but you can put in the date and opponent.
3) Click on the teams in your flight that are your "away" opponents.
4) For each of those teams, check and see if they have posted any
times for your team. If so, note that time on your schedule page that
you printed out.
5) Send an email to your coaches and tell them the time and place
and date and ask if they are available. If they are, send an email
similar to the following to your opponent:
The 92G Gryphons White are confirming their
game with your 92G Slugs Green on September 10 at 2:00 at your home
field, Soggy Swamp. We will be wearing
white jersey, red shorts, and white socks.
We are looking forward to a safe and fun game!
Your name
Your phone number
Your complete team name |
- Get colors of opposing team. Decide which colors your team
will be wearing.
- Verify frequently that the scheduled games have not been
changed by the other coach (checking the RWL website).
- Verify that we have enough players (from the Evite
responses).
- Verify that the other team will be there.
- Verify that the snack family is “on board”.
- Send out Evite announcements about games.
Use the sample "Game
Evite" below for at least for the first few games. It
tells new parents and reminds returning parents everything they need to
know: what to provide as treat person (and not just what snacks to bring but
other items as well), behavior of parents, what to bring in a back pack, and
what players can't wear to games so they leave the items at home. The eVite
system is a lot easier than sending multiple emails or handing out
directions at practice...and, it reduces the number of corrective emails
that you have to send out after the fact.
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SAMPLE
eVITE
- League Games - One game on one weekend
Please cut and paste this template for all games. |
What: An away (or home) game against XXX
When:
Arrival time: 3:45 p.m. (always 45 minutes before kick off)
Kick off at 4:30 pm
Wear: Red Adidas jersey, red Adidas shorts and red socks.
[If all your team has logo socks, 'red Gryphons
logo socks,' otherwise, list 'red socks with white stripes.' It looks
nicer if the entire team wears the same socks.]
Bring:
* Backpack with ball, water, pinney, packet of Kleenex, change of
shoes
* Red chair [if your team has them]
* Alternate jersey and alternate socks [if you
have them]
* Gryphons sweatshirt [when cold, and if they
have one]
Snack person/captain: XXXXX. Thanks, XXXXX!
Please bring:
* 13 [add 2-3 to the total # of players on your
team to offer coaches or to give players who drop their baggie of
fruit] baggies of fruit (choice of 1/2 an orange cut in wedges,
melon, strawberries, grapes etc. in individual baggies)
* 13 after game treats (1/2 bagel w/ cream cheese and/or plain, trail
mix, dried fruit, pretzels, granola bars, etc. no drinks are necessary
to bring as players are encouraged to drink water)
* wet wipes for dirty/sticky hands and faces
* 1-2 baggies of crushed ice and 1 frozen flexible blue ice
* garbage bag to collect garbage at half time and after the game
Please bring all items to the team side BEFORE the game.
Reminders:
* Leave all jewelry - earring, watches, bracelets - at home
* Tie hair back away from your player's face
* Please RSVP as soon as you can
* Positive cheering for all players and refrain from coaching players
and/or criticizing referees, particularly when they are younger refs
Toilet: 'Bathroom/porta potty on site' OR 'There is no
bathroom at the field. Be sure to make a bathroom stop prior to
arrival.'
Directions: [You can add directions to
away games or just list the street address in the space above so that
parents can use Mapquest. You can get the street address from
www.sayso.org
and click on #32 on the left side.]
Go, Gryphons!!! |
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| 7. Game Day
Responsibilities - Familiarize
yourself with, or review, how the game card is used.
Click here.
- Bring Team
Manager’s bag to the game.
- Make sure the field is set up properly, when we arrive.
- Set-up the flag on the field, or recruit another person to do so.
- For home games, provide and fill out the game card for each game, affix
the stickie, sign the bottom, and give the card to the other team’s
coach/manager on the field. These game cards should be pre-addressed and
stamped to go to SAYSO (1250 Fifth Avenue, , Belmont, CA
94002). SAYSO needs the cards even though the league does not want or need
them. The card serves as proof of the referees' presence, important when it
comes time to pay them. Since all of your home game cards will be sent to
SAYSO, you can save time by pre-addressing all that you have.
- For away games, receive the partially-completed game card, affix the stickie, sign the bottom, and give the card to the referee.
- For home games, give a game ball to the referee.
- Give the player passes to the referee.
- If the coach hasn’t arrived yet, ask the players to begin their warm-up
routine.
- After the game is over, help organize the after game ‘ritual’.
- 5 minutes prior to kick-off at the
first
home game, gather your sideline parents in a huddle for your "Welcome
Speech - First Home Game" presentation. The welcome message is always well
received by both teams, so you can include parents from the opponents, as
well, if they also gather in. The points need to be made primarily for the
visiting team's parents and for guests of SAYSO parents. But, it's a good
time to remind returning parents. Parents like the speech and it sends a
calm, positive tone for at least the first game of the season. It is also a
relief for visiting parents to know that the game is not going to be a
shouting match between grown ups but rather an enjoyable afternoon with
their families.
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Pre-Game Welcome Speech |
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● Welcome the parents.
● Warmly inform them that SAYSO has a "Silent
Sunday" policy for games--not silence in the sense of no cheering, but
silence in the sense of no negative comments directed to players,
coaches, referees, other parents.
● Encourage parents to cheer for all the players and give a couple of
examples of positive cheering ("Good run!" "Nice touch!" "Good job,
goalie!" "Wow!" "Impressive!" "Good try!")
● Remind them that "Silent" means "no side line
coaching" and let them know the reasons: (1) it is confusing for
players to hear parents telling them what to do, (2) the parents don't
know what the coach has been teaching, and (3) the coach wants to see
what players have learned to do at practices and what they can
implement on their own. Coaching is to be done by coaches -- not
parents (or team managers!)
● Remind them that it's the children's game and we've come to watch
them play.
● End the welcome speech by inviting them to
enjoy their day by appreciating all the hard work their players have
done at practices. |
- Sit with the team (if requested by the coach).
- Be a calming influence and enforce decorum on both sides of the field.
- Serve as team nurse, or recruit another person to do so.
- Travel with injured players to the hospital.
- Serve as the team official of record in the game when/if the coach is
ejected. |
8. After-The-Whistle Blows Responsibilities
- Help with, remind the coach of,
or initiate the
End-of-Game Routine.
(Please don't let your team leave without doing this.)
- Retrieve the player passes after the game.
- For home games, get the game card back from the referee.
- Pack-up the flag.
- Retrieve the game ball after the game, if we provided it.
- Reinforce and enforce the safety and health rules.
- Pick up your team's trash. Pick up the previous team's trash. (Better yet,
teach your own team to do so.) Make sure our practice and game fields are as clean or cleaner than when
we arrived.
- Stay with stranded players. Leave no one behind. |
|
9. When-You-Get-Home-After-The-Game
Responsibilities - Update the
team’s score on the league website.
[SAYSO Website] [Links] [Portal] [Redwood League
(under California Youth Soccer Association – North; District 2] OR [Abronzino
League] [Teams/Scores] [click on appropriate age group]
- Submit Injury Report to CYSA for significant injuries. |
| 10. Tournament
Responsibilities (in lieu of another team adult serving as the “tournament coordinator”)
- With the help of the coach and SAYSO staff,
select the tournaments that the team will be attending (early May).
- Apply to the tournaments and serve as the contact person for those
tournaments. To see the application process, go to:
[SAYSO website] [Team Managers’ Corner] [Tournament
Application Forms and Procedures for SAYSO Teams]
- Assemble (or help the coach assemble) the “tournament documents binder”.
- Review SAYSO's "Formula" procedures and plan
incorporate into tournament planning.
- Make travel and lodging arrangements.
- Collect money (if needed) from families.
- Send out an eVite for the Tournament (See format below)
- Distribute travel directions and other information to the team if needed.
- Arrange food (in-house meals and restaurant trips).
- Check team in.
- Travel with injured players.
- Stay with stranded players.
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SAMPLE
eVITE
- Tournaments - Multiple games on one weekend
Please cut and paste this template for all games. |
|
It is normally
easier for coaches to see the entire weekend on one Evite rather than
on 3 separate Evites and much easier for you to maintain/make changes
to one than to 3! However, check with your coach to confirm if he/she
wants one evite or 3 separate Evites. Here is a sample tournament
Evite. You will need to make appropriate gender and uniform /
equipment changes. |
|
Pre-tournament activities:
Friday:
* Drink 2 glasses of WATER Friday afternoon before
4:00.
* Eat a dinner of pasta or other carbs
* In bed (if possible) by
8:30.
NO sleepovers!
Saturday a.m.
* Drink 1 glass of water as soon as you crawl out of bed.
* Eat breakfast (even if just a bagel in the car on the way to the
field)
* Apply sunscreen BEFORE getting to the field
* Leave all arm bands / earrings / watches / at home
* Tie hair back away from your player's face (girls)
Game #1 vs Pistols, McKinley School, field #1:
Arrival 7:00 a.m. Wear all whites (but bring all reds as I don't know
the color of our first opponents and we are "home" so may need to
change)
Kick off: 8:00 a.m.
Bring: Soccer bag with ball, water, red jersey, red shorts, red socks.
Wearing your training suit / team sweatshirt is appropriate for this
early game. Bring your red chair as the grass may be damp.
Treat Family:
Sharon.
Thanks,
Sharon!
Bring 3 more baggies of fruit than the number of players
attending, frozen, flexible blue ice, 2 small baggies of crushed ice
cubes, wet wipes, garbage bag, and if it’s hot weather, wet wash
cloths in ice water.
After the game,
players will stay on the field as a group to rest and / or will watch
other games. (It the tournament is local,
encourage players to go home to rest in between games if there is
sufficient time.)
"Lunch" or a mid morning carb small meal should be eaten no later than
2 hours before the next game to avoid sluggishness and cramping.
Game #2 vs Flash, field #2:
Arrival:
11:00
Kick off: 12:00
Uniform: We are again the home team and are playing the Flash who are
also a red/white team. Wear all red but bring your whites just in
case. This will be our second game, their first game of the day.
Treat Family: Joan. Thanks,
Joan! Bring 3 more baggies of fruit than the
number of players attending, frozen, flexible blue ice, 2 small
baggies of crushed ice cubes, wet wipes, garbage bag, and if it’s hot
weather, wet wash cloths in ice water.
Game #3: depending on how we do on the first two games determines when
we play on Sunday. Sunday game times are
8:00,
9:20,
or
12:00.
If we aren't eliminated after the Sunday game, the 4th game will
either be at
1:20
or
4:00.
This is a tournament. Not all
players are guaranteed the same amount of game time, although all
players will be given the opportunity to show their best effort.
More than winning, what the coaches are looking for this weekend will
be each player's desire to put forth her individual best effort, to
work together, and to be an encouragement to each other.
Go, Gryphons! |
| |
|
11.
During-the-Season Responsibilities
- Transferring Players
From One SAYSO CYSA-N Team Onto Your SAYSO CYSA-N Team. Note:
For CYSA teams, this process takes 7-10 days, and there is a 7-day waiting
period before the player can play on a new team. (Thank YOU, CYSA!) During
this period, the player cannot play for either team. Remember: CYSA-N limits
you to 3 transfers onto your team.
1. Obtain a CYSA
transfer form from the SAYSO office.
2. From the old team's coach, get the player pass and original 1601
membership form. Since most SAYSO teams keep a team binder with
each player's 1601 and birth certificate in a sheet protector, get the
contents of the sheet protector for that player.
3. The district charges $10 for transfers. Have the parents write a
check for $10 payable to "CYSA District 2".
4. Obtain all of the signatures:
- old coach
- player
- parent
- new coach
5. Place the transfer form, 1601, player pass, birth certificate (if
you received one from the old coach), and check in an envelope. Mark
the envelope "Transfer for XXXXXXX onto Team YYYYYYYY".
6. Email registrar@sayso.org
to announce that a transfer is coming through.
7. Deliver the transfer envelope to SAYSO.
8. Wait. Wait some more. Wait more.
9. Eventually, SAYSO will tell you that the transfer has been
processed by the league and district.
10. Pick up the player pass, 1601, birth certificate, sheet protector,
and copy of the transfer form from SAYSO.
11. Add the player pass to your ring and the forms to your team
binder. Be sure to keep the copy of the transfer form in your
team binder. The transfer form will be checked at every CYSA-N
tournament your team attends. |
- Transferring Players
From Another Club's CYSA-N Team Onto Your SAYSO CYSA-N Team.
Note: For CYSA teams, this process takes 7-10 days, and there is a 7-day
waiting period before the player can play on a new team. (Thank YOU, CYSA!)
During this period, the player cannot play for either team. Remember: CYSA-N
limits you to 3 transfers onto your team.
1. To avoid the
appearance of poaching, it is traditional for the transferring player
to obtain a CYSA transfer form from the registrar of his/her old
team's club. This may seem strange, since the old club/team has the
least to gain from a transfer off their team, but it is traditional.
If the old team seems to be holding things up, you can obtain a blank
transfer form from the SAYSO office. However, don't have the new
(your) coach sign the transfer form until AFTER the old coach has
signed. A pre-signed form can be construed as proof of poaching.
2. Have the parent and player sign the transfer form.
3. Get a copy of the player's birth certificate or other proof of age
from the parent.
4. The district charges $10 for transfers. The player will also have
to be registered with US Club Soccer - $14. Have the parent write a
check for $24 payable to "SAYSO".
5. Have the parent sign SAYSO's Silent Sunday agreement and Liability
Release.
6. Have the parent complete a US Club Soccer registration form.
7. Ask the parent to have the old coach sign the transfer form.
8. Have the parent get the player pass and original 1601 membership
form from the old team's coach.
9. Get the transfer form back from the parent.
10. Have the new coach sign the transfer form.
11. Place the transfer form, 1601, player pass, birth certificate,
Silent Sunday agreement, SAYSO liability release, US Club Soccer
registration form, and check in an envelope. Mark the envelope
"Transfer for XXXXXXX onto Team YYYYYYYY".
12. Email registrar@sayso.org
to announce that a transfer is coming through.
13. Deliver the transfer envelope to SAYSO.
14. Wait. Wait some more. Wait more.
15. Eventually, SAYSO will tell you that the transfer has been
processed by the league and district.
156. Pick up the player pass, 1601, birth certificate, sheet
protector, and copy of the transfer form from SAYSO.
17. Add the player pass to your ring and the forms to your team
binder. Be sure to keep the copy of the transfer form in your
team binder. The transfer form will be checked at every CYSA-N
tournament your team attends. |
- Transferring Players Off of Your Team and Onto
Another Club's Team
| Be
gracious. Be nice, and you will have a chance to get the player back
in a subsequent season. Sign the transfer form that the parent brings
to you. (As a team official, team managers can sign transfers.) Give
the parent the player pass, the original signed copy of the 1601, and
the copy of the birth certificate if you have it. Smile. Wish them
well. Thank them for the opportunity to coach their child.
|
-
Releasing (Dropping, Removing, etc.) a Player
CYSA calls it "releasing", not "dropping". CYSA makes
it difficult to release a player from your roster. You can sit the
player on the bench the entire season without giving the player a
millisecond of game time, but you cannot release a player from your
team without the player's consent.
Player releases are governed by CYSA Specific Rule 4:06:01B. A parent
or player may always voluntarily request to be released from your
team. Beyond that, a player may be released from your team by the
coach only if the player is unable to play for one of the following
reasons:
- The player
has violated USYSA, CYSA, or League rules.
- The player has moved beyond a reasonable distance.
- The player is injured in such a manner that the player will not be
able to participate for the remainder of the seasonal year.
- The player's team has dissolved. A dissolved team can be defined as
a team which has been registered and has been playing by ceases to
exist before less than one-half (1/2) of the league season has been
played.
Be aware of the fact that a player that is released from your team
cannot play in CYSA within his/her district during the remainder of
the seasonal year without first being transferred back onto your team,
and then transferred to another team. This usually means the player
cannot get back into CYSA until the next seasonal year.
To initiate the release, the CYSA Player Release Form must be
used.
1. Obtain a CYSA
Player Release form from the SAYSO office.
2. Get the player pass and original 1601
membership form. Since most SAYSO teams keep a team binder with
each player's 1601 and birth certificate in a sheet protector, get the
contents of the sheet protector for that player.
3. Fill out the form. Get the CYSA ID# and Team Number from the player
pass.
4. Write the "Reason" in such a way as it satisfies the requirements
of CYSA Rule 4:06:01B. The best rule is "Player voluntarily requests
release."
5. Obtain all of the signatures:
- player
- parent
- coach
6. Place the release form, 1601, player pass, and birth certificate (if
you had one) in an envelope. Mark
the envelope "Release of XXXXXXX from Team YYYYYYYY".
7. Email registrar@sayso.org
to announce that a release is coming through.
8. Deliver the release envelope to SAYSO.
9. Wait. Wait some more. Wait more.
10. Eventually, SAYSO will tell you that the release has been
processed by the league and district.
11. Pick up the copy of the release form approved by the district from SAYSO.
12. Be sure to keep the copy of the release form in your
team binder. The release form will be checked at every CYSA-N
tournament your team attends.
|
|
Team
Managers'
Handbook